Request for Proposals (RFPs)/Request for Qualifications (RFQs)

Current RFPs/RFQs

PHDC has no RFQ/RFPs. If you would like to look at a previous RFPs/RFQs they are listed below.


How to Become a PHDC contractor.

If you are interested in becoming a contractor for PHDC’s home preservation programs, please review the following minimum requirements. 

In addition, contractors in the Weatherization Assistance Program must meet state training requirements which can be found at www.pct.edu/business/nssc/schedule

If you would like to be notified when the annual RFPs/RFQs are available, please click here for a form. Notifications are made by email only. Please email the form back to George Russell.


How do I Become a Certified Minority, Woman or Disabled Owner Contractor?
Although the Office of Economic Opportunity (OEO) no longer does certification, there is a list of certifying agencies recognized by the City of Philadelphia posted on its website at oeo.phila.gov  After becoming certified with any of the listed organizations, contractors must then send their certification to OEO to be placed on its MBE/WBE/DSBE registry.

What Benefit is There at PHDC if I am a Certified Minority, Woman or Disabled Owner Contractor?
All contractors providing services through PHDC are subject to certain MBE/WBE/DSBE subcontracting, purchasing and hiring requirements.  Prime contractors can only count minority, woman and disabled owned businesses that are certified and on the Office of Economic Opportunity’s registry towards those requirements.  This creates a demand for such certified contractors. Compliance information can be found at  https://ohcdphila.org/partner-with-dhcd/compliance/


Ongoing Program RFPs/RFQs

The Basic Systems Repair Program, Weatherization Assistance Program and Adaptive Modifications Program issue RFPs/RFQs annually, typically in April and May.

If you would like to be notified when the annual RFPs/RFQs are available, please click here for a form. Notifications are made by email only. Please email the form back to George Russell.


Previous RFP/RFQ

2019 RFP for Adaptive Modifications Program

This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for construction services to be provided to the homes of low-income, physically disabled residents of Philadelphia under the Adaptive Modifications Program (AMP). AMP provides grants to reimburse contractors for the costs of making accessibility modifications, including, but not limited to, exterior wheelchair lifts, stairway elevators, first floor full- and half-bathrooms, railings, increased lighting and kitchen modifications. Services are provided to income-eligible Philadelphia residents with permanent physical disabilities and are available to both homeowners and renters. Contracts for construction cost reimbursement will be offered for all or part of the period of July 1, 2019 to June 30, 2020.

Please download and complete the following document:

2019 RFQ for Basic Systems Repair Program

This Request for Qualifications (“RFQ”) provides interested contractors with the information required to prepare and submit qualifications for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for home rehabilitation services to be provided to the homes of low-income homeowners in Philadelphia, which will be paid for by grants under the Basic Systems Repair Program (“BSRP”), the Targeted Housing Preservation Programs (“THPP”) or the Community Asthma Prevention Program + Home Repairs Program (“CAPP+:) (collectively, “Home Improvement Programs” or “HIP”).

Contracts for repair cost reimbursements will be offered for all or part of the period of July 1, 2019 to June 30, 2020.

Typical BSRP grant reimbursements for work performed by contractors range from $400 to $15,000 per property. PHDC will select qualified contractors to perform work under HIP in the following trades:

  • roofing
  • plumbing
  • electric
  • carpentry
  • general contracting (multiple trades)
  • insulation

PHDC is not soliciting asbestos or heating contractors at this time.

Please download and complete the following document:

2019 RFQ for Weatherization Assistance Program

Objective
The Philadelphia Housing Development Corporation (PHDC) entered into a contract with the Pennsylvania State Department of Community and Economic Development (DCED) to provide energy saving building shell and furnace retrofits for low-income eligible households in Philadelphia paid for by PHDC’s Weatherization Assistance program (WAP) grants. Recipients of WAP grants will be the customers of the contractors selected to participate in the program. Contracts for repair cost reimbursements will be offered for all or part of the period of July 1, 2019 to June 30, 2020.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to two years in total.

The city issued bonds in August 2017 in order to provide $60 million to finance repair and rehabilitation services under PHDCs grant programs.  Because of this large infusion of additional funding, PHDC is in great need of additional contractors in the following trades to perform repair and rehabilitation services to the homes of low-income homeowners in Philadelphia paid for by grants under WAP:

  • Roofing
  • Plumbing
  • Electric
  • Heating
  • Carpentry
  • General contracting
  • Asbestos

Note:  all qualified contractors are strongly encouraged to submit responses to this RFQ.  Demand for additional contractors will probably increase over the program year and all contractors deemed qualified by PHDC will be added to an approved contractors list and become eligible to receive a contract anytime during the program year.

Please download and complete the following document:

RFP for Arches Cultural Heritage Inventory and Management Software Project

On behalf of the Philadelphia Historical Commission (PHC) and Department of Planning and Development (DPD), the Philadelphia Housing Development Corporation (PHDC) is currently accepting proposals to customize, install, configure, test, and document Arches software on City computer hardware and to train City staff on the use and maintenance of that software. Arches is an open-source, geospatially-enabled, standalone, enterprise-level software platform for cultural heritage inventory and management, developed jointly by the Getty Conservation Institute and World Monuments Fund (the “Software”). The Software is freely available to download, customize, install, and configure without restrictions. The successful applicant will have demonstrated experience and technical expertise in HTML, CSS, JavaScript, SQL, and Python. Familiarity with the Arches, Django web framework, OpenLayers 3 web-mapping library, PostGIS databases, and ElasticSearch will be valuable. Experience with historic preservation planning, architectural history, and in GIS-based data collection and management tools for surveying of the built environment will also be valuable. The consultant will work with and under the direction of City staff at the PHC and its parent agency, DPD.

Please download the RFP:

RFP for Home Improvement & Preservation Portal – Data Migration

The Philadelphia Housing Development Corporation (PHDC) is currently accepting proposals for the development and implementation of a data migration plan that will extract, transform and load data from their preexisting systems into a new Home Improvement and Preservation Program (HIP) Case Management System that PHDC plans to implement over the next year. Migration activities will include analyzing, extracting and cleansing of data, identifying redundancies, field mapping, and preparation of data that is currently stored in multiple systems and/or data sources to be migrated and loaded into the new target system(s) or archived into a separate data warehouse for future reference.

PHDC would like to engage a qualified applicant to:

  • Assist PHDC with the identification of the data that they wish to migrate (i.e. data sources, fields within each data source, etc.)
  • Perform any/all data cleansing required from all legacy systems (i.e. data sources) to ensure that complete and accurate information is available for migration into new system.
  • Validate the cleansed data prior to importation
  • Work with PHDC and the new system implementation vendor to organize this data in a format that can relatively easily be imported into the replacement system(s).

Download the RFP – PHDC Home Improvement & Preservation Portal-Data Migration

Download the Question and Answer document: PHDC-HIPPO-Data Migration RFP-Proposal Q and A

PHDC’s Primary Contact
The name, address, and contact information for PHDC’s primary contact for this RFP is as follows:

Stephen E. Cavicchio
Information Technology Manager
Office of Innovation & Technology
Philadelphia, PA 19107
E-mail address: stephen.cavicchio@phila.gov

2018 Two RFPs for the Adaptive Modifications Program

RFP for the Adaptive Modifications Program –  Additional Contractors for Kitchen & Bathrooms, Wheelchair Lifts & Elevators, Stairway Elevators, Electric, Wrought Iron Railings

This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for construction services to be provided to the homes of low income, physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (AMP).

Please download and complete the following document: AMP Year 44 Construction RFP

RFP for the Adaptive Modifications Program – Additional Contractors For Occupational Therapy Consultations

 This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for occupational therapy consultations (“OTC”) to be provided in the homes of physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (“AMP”).

Please download and complete the following document: AMP Year 44 Occupational Therapy RFP

The following applies to both AMP RFPs:

Recipients of AMP grants will be the customers of the contractors selected to participate in the program. Contracts for reimbursement will be offered for all or part of the period of July 1, 2018 to June 30, 2019.  At the sole discretion of PHDC, the contract may be renewed for an additional one-year period to have continuing services for up to two years in total.

2018 Three RFPs for the Adaptive Modifications Program

1. RFP for the Adaptive Modifications Program – For Construction

This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for construction services to be provided to the homes of low income, physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (AMP).

Please download and complete the following document: PHDC AMP Year 44 Construction RFP

2. RFP for the Adaptive Modifications Program – For Durable Medical Equipment

 This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for durable medical equipment (“DME”) to be provided to the homes of physically disabled residents of Philadelphia which will be paid for by grants under the Adaptive Modifications Program (AMP).

Please download and complete the following document: PHDC AMP Year 44 DME RFP

3. RFP for the Adaptive Modifications Program – For Occupational Therapy Consultations

 This Request for Proposals (“RFP”) provides interested contractors with the information required to prepare and submit proposals for consideration by the Philadelphia Housing Development Corporation (“PHDC”) to satisfy the need for occupational therapy consultations (“OTC”) to be provided in the homes of physically disabled residents of Philadelphia, which will be paid for by grants under the Adaptive Modifications Program (“AMP”).

Please download and complete the following document: PHDC AMP Year 44 OT RFP

RFP Home Improvement & Preservation Program Management System

Thank you for submitting all your questions pertinent to this RFP. Please download this document Vendor Questions and Answers to read all our answers to your questions.

I would like to thank everyone who participated in the  RFP Pre-Proposal meeting held on February 15, 2018.  It was good to meet everyone and share information regarding this exciting project. You can download a copy of the attendance sheet  from this meeting along with a copy of the PowerPoint presentation that was given. Please let me know if you have any questions or concerns.
Stephen E. Cavicchio
Information Technology Manager, Department of Planning & Development, Office of Innovation & Technology, City of Philadelphia

The Philadelphia Housing Development Corporation (PHDC) is currently accepting proposals to develop design and implement a system to manage its client cases, associated contract work orders, and related general accounting processes.

In FY 2017 PHDC conducted an evaluation of the existing systems as well as the current business processes to gather functional and system requirements to assist with the procurement and implementation of a new system. As part of this RFP, PHDC would like to address their internal infrastructure and business process requirements to aide in the procurement of a new system to support its business processes and deliver services in a more efficient and effective manner.

PHDC would like to engage a qualified applicant to provide, host, and support a solution that is a comprehensive replacement of the existing systems with a user-friendly application that is easy to use and runs on a current, reliable platform along with annual maintenance, support, software updates and upgrades, training and other services The preference is for a commercial, off the shelf (COTS) solution. However, PHDC would also be willing to accept a “from-scratch” solution. PHDC would also be interested in seeing both internally and cloud-hosted solutions.

No computer hardware or other equipment, and no network or computer installation services (such as cabling or physical installation of equipment) will be purchased under any contract resulting from this RFP. PHDC will purchase such equipment and services separately, through its normal procurement process.

PHDC’s Primary Contact
The name, address, and contact information for PHDC’s primary contact for this RFP is as follows:

Stephen E. Cavicchio
Information Technology Manager
Office of Innovation & Technology
Philadelphia, PA 19107
E-mail address: stephen.cavicchio@phila.gov

All questions, requests for clarification, and requests for additional information regarding this RFP must be submitted in writing by the deadline set forth in Section 1.3. No oral response by any employee or agent of PHDC shall be binding on PHDC, or shall in any way constitute a commitment by PHDC. If an Applicant finds any inconsistency or ambiguity in the RFP, the Applicant is requested to notify PHDC’s primary contact via email by the questions due date set forth in Section 1.3. Answers to questions will be communicated to all applications via email.

Proposal Submission Requirements
Proposals submitted in response to this RFP must be submitted electronically to the project contact specified in Section 1.4 by the specified deadline specified in Section 1.3.

Download the RFP for PHDC Home Improvement and Preservation Program Management System 3 1 Jan 29 2018

Download RFP Appendix L Business Process Report Jan 29 2018
This report identifies and describes the various business processes for each of the programs under HIP. It also includes business processes associated with PHDC’s Finance Department.